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Rental Dispatch Return Checklist
Reconcile rental units dispatched, returned and held for inspection. Keep missing quantities and recorded inspection decisions separate.
Published October 21, 2026 · Manual browser worksheet
Set up your worksheet
Start with the fictional example. Replace the sample with your own records and review assumptions before acting on a result.
Your report
Wide tables: swipe sideways, or focus a table and use the arrow keys to see more columns.
Enter your details and records, then calculate to review the results.
Save or download your work
Work stays in this page until you choose Save on this device. Device saves belong to this browser and can be removed by clearing browser data. JSON keeps an editable backup; CSV and PDF keep a report.
How to use Rental Dispatch Return Checklist
- Use one rental/asset reference per row.
- Enter dispatch and actual return quantities.
- Separate inspection holds from missing units.
- Record inspection only after the responsible person completes the required checks.
Calculation
Outstanding = dispatched − returned. Potentially releasable = returned − held, but the release candidate remains zero while inspection decision is Pending. Overdue outstanding units require a return date before the review date.
Try the fictional example
Eight units dispatched and seven returned leave one outstanding. Two returned units are held. While inspection is pending, the tool shows zero release candidates.
Limits
Counts do not establish fitness for use or customer liability. Use your approved equipment inspection procedure and actual asset records before release. No deposits or damage charges are calculated.
Save, restore and export
Add entry creates another record. Edit any field directly or use Remove entry to delete a row. Changing inputs clears the previous report so it cannot be mistaken for current results. Choose Calculate / review results again when your changes are ready.
Save on this device keeps an editable worksheet in this browser only. On a later visit in this browser, your saved worksheet loads automatically. Restore device save can also reload the last save after you confirm replacement. Saving drafts is allowed, but a report requires valid, complete inputs. Download backup creates a versioned JSON file for the same tool. Import backup shows the worksheet label and row count before replacing current work; it does not change the device save until you press Save.
Download CSV exports the settings, summary, row details and calculation notes. CSV is for spreadsheet review; it cannot restore this worksheet. Print / Save PDF recalculates the current entries and opens your browser’s print dialog. Choose Save as PDF where supported. The report excludes navigation, guides and product CTAs. Clear data removes the current worksheet and its device save after confirmation; keep a backup first if needed.
Use a personal browser for private records and keep important backups separately. Entered worksheet fields are not included in our planner-action analytics.
On Android Chrome, device save stays in the same browser. Keep a JSON backup for portability. For PDF, use the browser print dialog and choose Save as PDF when available; printer and share menus vary by device. Physical phone behavior depends on the device and is not certified by desktop browser tests.
CSV and PDF are reports. Use JSON for editable recovery. Device saves stay in this browser; clearing browser data can remove them.